|
|
      | Annual Homeowners Meetings Minutes
1 Opening and1.1 Determination of QuorumThe meeting was called to order by Ed Sturms. With 5 of 5 Directors in attendance, the meeting had a quorum to conduct Homeowners Association business. 1.2 Approval of MinutesThe DRAFT Meeting Minutes from the 7 August 2006 Board meeting were reviewed and approved by the Board members present. 2 Homeowners Association Business2.1 Financial Status2.1.1 Receivablesa. R. Strawderman reported that one account at 3712 Valley Oaks Drive has an open receivables balance of $325.48. Since this is an open account balance of more than two (2) quarters, this will automatically be referred to an attorney to start collection proceedings. 2.1.2 Balance Sheet and Budgeta. Dues. The board reviewed the past year’s operating expenses and the budget for 2007. b. Given operating expenses, a motion was made to increase Homeowners Association dues by $7.00 per calendar quarter, from $158.00 to $165.00, effective 1 January 2007. This was a 4.49% increase. c. The motion was approved by the Board of Directors. 2.2 Audita. Mr. Strawderman reported that he had received the draft audit report from Daly Hamad & Associates and Associates on 11 October (the day of the Board meetings). b. Board members took action to review the audit report and to provide comments to Mr. Urban no later than 25 October 2006. 2.3 Groundsa. The Board received quotes from Valley Crest and Yards Are Us to prune dead wood from the tree on community common ground behind the unit at address 12692 Valley Oaks Court. Valley Crest bid $1,500 and Yards Are Us bid $995. After discussion, the Board did not take action on this quote pending Board review of a number of community projects that require further review and potential action, to include:
b. Mr. Ken Koffler, a community homeowner, attended the Board of Directors meeting to discuss an issue regarding trees on community common ground located behind his home. i. Mr. Koffler hired an arborist, GeoForestry, at his personal expense to inspect the trees. In its opinion, GeoForestry believes the trees were improperly planted, causing at least one (1) tree to die. Also, the mulch placed on top of the root ball was causing health problems with the remaining trees. ii. GeoForestry recommended that the mulch around these trees be spread out so that it did not cause problems in the future. iii. Mr. Koffler agreed to provide the board a copy of the report prepared by GeoForestry. iv.
After discussion of other dead trees in the common area recently removed, a
motion was made to authorize an expenditure of up to $450 to remove dead tree
stumps beside v. After discussion of the dead tree and the mulch in the common area, a motion was made to replace the dead tree on common ground with a tree of similar type with a height of approximately 6 feet. The motion passed with a vote of three (3) in favor to two (2) against. 2.4 Other Businessa. The Board discussed the annual Fall picnic in the community. Mr. Hermes agreed to take the lead in organizing the picnic with a tentative date of 28 October. 3 Closingb. E. Sturms has the action to provide the Board members a copy of the DRAFT Meeting Minutes documenting this meeting held on 11 October 2006. c. The next meeting of the Board of Directors is tentatively planned for 10 January 2007 at 3720 Valley Oaks Drive starting at 7:30.
|