The meeting was brought to order at 7:30 PM, on 15 January 2004. Matt Flanigan, President, presided. The minutes of the previous Board Meeting were approved and posted.

1. Ellie Crump, RCS Management:

a. Rod Strawderman was presented at this meeting, as he is taking over as our management representative henceforth.

b. There is one delinquent account; three quarters have passed without paying their dues; they will now receive a 30-day notice.

c. Financial reports for the month of December were distributed, along with the quarterly reports. All accounts are balanced.

d. The IRS sent us a notice that we owe taxes. Research has shown that this is a mistake. Allen Urban, Treasurer, will address (see below).

e. There was one ARB proposal; Ricardo Urdaneta will address (see below).

2. Allan Urban, Treasurer:

a. We received a Notice of Levy from the IRS. We filed a Form 1120, for Corporations, as we are supposed to. It went in on time.

The IRS sent us the notice because a Form 1065, for Partnerships, was submitted two months late. This Form 1065 used our EIN and our Management Firm's address.

We don't know who submitted the Form 1065. Jim Daley, our HOA's CPA, will pursue this error. The IRS has given us six weeks to solve the riddle or pay $300+.

In addition to Allen Urban, Rod will also check up with the CPA to keep this moving.

b. Allen reviewed the "Unexpended Budget Report", dated 31 December 2004. The new item "Common Sidewalk Snow Removal" will be added.

c. Allen presented a DRAFT "FOG Reserve Study". It contained photos and narratives to ease our discussion of maintenance of our fences and masonry signage. It was decided that Allen would use fence and masonry subject-matter-experts to give estimates of Capital Resource Life and Replacement Costs.

Rod will provide Allen with points-of-contact for Long Fence and for entrance sign contractors.

d. Allen will be developing a CY04 Budget.

3. Steve Wheeler, Vice President:

a. There is no update to the Madison turnover, for their county bond release. The Mid-October inspection with the County never happened.

b. Steve will start to plan for the Beautification of our Common Areas in the Spring; input form homeowners will be appreciated.

c. The Board agreed that Steve could work with our Landscaper in the Spring, replacing dead trees with Leyland Cyprus, and plumbing up our leaning trees.

4. Ricardo Urdaneta, ACC Chairman:

a. The ACC received and approved one request:

1. The Chapman's - Landscaping.

b. Ricardo will check on the Homeowners who got non-compliance letters, and will work with Rod on Homeowners who are overdue in compliance. Rod will send letters to the overdue Homeowners, and will notify them of a Hearing. This Hearing, for those in non-compliance, will be held to review their issue. The Hearing Board will decide on the next steps (e.g., fine assignment) after this Hearing.

c. Ricardo is planning a walkthrough of the entire neighborhood this Spring.

5. Rod Strawderman

a. AAA trash removal company is having some problems this year.

Rod requested a quote from another firm, American Disposal, and our cost would go up from approximately $15 to $18/month/household.

Rod felt that if AAA doesn't keep missing pick-ups, as over the holidays, then we should probably be content with AAA and avoid a 15% to 20% cost increase.

Rod believed that Fairfax County had recently authorized trash removal firms to operate between 6AM and 9 PM, so their early visits to our neighborhood are probably authorized.

Problems with AAA can be reported to Rod, for resolution and aggregation. He will have a broad view of AAA, as many of his other Clients use this service.

6. Matt Flanigan, President:

a. The October, 2004, meeting minutes were approved and posted.

b. Matt coordinated the next Annual Meeting, the next quarterly Board Meeting, and an HOA Newsletter.

c. Matt reviewed the Board Members' Election Cycle:

Bob Morin's seat, taken over for Craig Honor, is up for election in April 2004.

Matt Flanigan's seat is up for election in April 2004.

Allen Urban's seat is up for election in April 2005.

Steve Wheeler's seat is up for election in April 2006.

Ricardo Urdaneta's seat, taken over for Colin Klett, is up for election in April 2006.

7. General.

a. The next quarterly Board meeting is scheduled for 7:30 PM, 15 April 2004, at Matt Flanigan's home.

b. The next Annual Homeowners Meeting will be held at 7:30PM, 25 March 2004, at Navy Elementary School.