 | | Board
Meetings Minutes
Tuesday,
October 8, 2002
In
Attendance:
Craig
Honour, President
Steve
Wheeler
Colin
Klett
Allen
Urban
Eleanor
Crump, Dwellings Unlimited, Inc. (Association Management Co.)
President
Honour called the meeting to order at 7:45 PM.
Approval
of Minutes
The
minutes of the August 28, 2002 meeting were provided. Upon review, Colin made a
motion to approve the minutes. The motion was seconded and unanimously approved.
Management
Report from Dwellings Unlimited, Inc.
Ellie
reported on three areas Financial, Grounds and Other.
Financial
 |
Signature
Cards establishing the Sun Trust Savings Account have been provided to the
bank. |
|
A
financial report for the month of September was provided. |
|
It
was reported that there is one seriously delinquent account. A letter was
written to the homeowner on September 4, 2002 asking them to bring their
account current. After discussion, Craig offered to talk with the
delinquent account. Steve moved that absent any action by the account
within a week of Craig’s talk that we pursue legal recourse. The motion
was seconded and unanimously approved. |
Grounds
|
A
proposal for fall annuals installation from STM Landscaping has been
received and forwarded to Steve for approval. |
|
An
ACC request for a deck installation from account (12694 Valley Oaks Court)
has been received and forwarded to Colin. |
|
Steve
requested Ellie to invoice Madison Homes for some grounds maintenance that
Madison should have provided. Madison has agreed to the charges but needs
to be invoiced in order to pay. |
Other
|
A
request from an account (3712 Valley Oaks Drive) for an HOA packet has
been received. Dwellings Unlimited will prepare a packet and send to the
homeowner. |
Old
Business
|
Fence
& Trees Steve reported that the
County approved the zoning variance for the fence. Long Fence will install
the fence as soon as possible. The cost of the fence will be paid by the
hospital. Several trees that the hospital had planted will be replaced.
Madison Homes also has several trees that they need to replace. |
|
Hospital
Expansion A discussion of the presentation
attended by most of the board members made by the hospital on their expansion
plans took place. It was noted that the FOG HOA supported the Master Plan of
the hospital expansion in return for the additional trees and fence. Currently
the hospital is implementing the first phase of the Master Plan. A discussion
followed on approaching the hospital and requesting that as they develop the
first phase to incorporating a row of fast growing trees on the hospital
property as an additional sight line block. |
|
Digging
Colin reported that the pipe had been
replaced. Sod is supposed to be replaced where the digging took place and two
trees need to be returned or replaced. |
New
Business
|
Discussion
of ACC Rules A broad discussion of the
relationship between the Architectural Guidelines, Rules and Regulations
(ACC) and the Declaration of Covenants, Conditions and Restrictions
(CC&R) took place. The discussion clarified that the CC&R provides
the authority to create the ACC and is intended to be an amplification of
items found in the CC&R. It is our objective that the ACC does not
conflict with CC&R, is compliant with existing law and enforceable
through legal remedy. The board discussed having the ACC reviewed by an
attorney to validate the enforceability. This was left as an open item until
some other updates and revisions to the ACC could be made. |
|
Schedule
of ACC walk around Ellie and a member of
the ACC committee will conduct the fall walk around at a date to be
determined. Colin will coordinate with Ellie. |
|
Insurance
Needs Ellie provided the Board with FOG
HOA insurance policy noting the schedule of coverage. |
|
Discussion
of the proposed 2003 Budget Ellie provided
a proposed budget for 2003 and a discussion of the budget followed. The HOA
dues were discussed and the consensus was that as long as we are adequately
funding our reserves, there is no need to increase the dues. The adequacy of
reserves was discussed and based on prior analysis determined to be adequate.
Allen Urban will update the reserve analysis with cost information on the new
Rugby Road fence provided by Steve Wheeler. Allen moved that the Budget be
approved after increasing the amount for legal fees to cover the cost of
reviewing the ACC documents. The motion was seconded and unanimously approved. |
|
Newsletter
Reminder The board members were reminded
to write their articles for the newsletter. |
The
next meeting was tentatively set for January 14th at Steve’s home at 7:30 PM.
No
new issues were discussed and the meeting was adjourned at 8:50 PM. |
