President
Honour called the meeting to order at 7:30 PM. Eleanor Crump, the Association’s
new Property Manager, was introduced to the board members.
The
minutes of the April 9, 2002 meeting were provided. Upon review, Colin made a
motion to approve the minutes. The motion was seconded and unanimously approved.
The
new Association management company, Dwellings Unlimited Inc, Represented by
Eleanor Crump gave a description of her company, size of staff and size of other
associations they represent. Allen made a motion to approve Dwellings Unlimited
Inc. as the new FOG Homeowners Management Company for a one-year period
effective August 1, 2002. The motion was seconded and unanimously approved.
Note: Eleanor agreed to attend four board meetings plus the annual meeting each
year.
A
discussion followed on the financial records, check book and savings account (CD’s)
for the association. Allen made a motion to require two signatures (any two
board members or any one board member plus Eleanor Crump) for any check from the
association to be issued. A second motion was made requiring any two board
members to sign for a savings account (reserve account) withdrawal for the
association. Both motions were seconded and unanimously approved. It was also
agreed to transfer all Association finances to SunTrust Bank and open new
accounts. The Associations CD's will also be moved to SunTrust after they
mature. Eleanor will handle this and get proper signatures.
It
was agreed for the next board meeting to review all insurance plans for the
Association.
The
next topic discussed was the Architectural Control Committee (ACC). Colin put
forth a deck request and all agreed to approve. Eleanor agreed to do two walk
throughs with a board member each year for the ACC. Eleanor will investigate
rules for selling homes in FOG and what is required from the ACC to proceed with
sale and report at the next meeting she attends. Eleanor will further review
present status of delinquent letters and let Colin know results. After her
review, she agreed to send letters, as appropriate, and to conduct a walk
through two weeks following the mailings of the letters to verify compliance.
She will first, however, notify Colin who agreed to send advanced emails to
those with deficiencies..
Steve
Wheeler reported on the grounds keeping, trash removal and snow plowing and the
status of INOVA. All the trees (those that Inova agreed to plant) have been
planted and we are now awaiting county zoning approval to proceed with the fence
replacement. He reported that all is proceeding as planned. A tentative date of
September 10th was set for an update by INOVA. Steve will request and
set up a meeting at the hospital and send notices to all FOG families.
A
financial report was not given due to lack of information from Dominion
Management Company.
The
next meeting was tentatively set for August 27th at Colin’s home at
7:30 PM. It’s primary focus will be on examining the Association’s
financials and ensuring all bank accounts were established.
No
new issues were discussed and the meeting was adjourned at 8:30 PM.
