Board Meetings Minutes (unapproved)           

Wednesday, January 8, 2002

In Attendance:

Steve Wheeler

Colin Klett

Teresa Nagle

Craig Honour

 

Julie Thompson, Dominion Management Company

The meeting was called to order at 7:40 p.m., by Steve Wheeler.

The meeting minutes for the October 10, 2001, meeting were reviewed. Colin made a motion to approve the minutes. Steve seconded the motion and it was unanimously approved.

Colin noted that there are only three members on the committee. While requests have been made for volunteers, homeowners have not volunteered. A discussion was held regarding the workload of the committee. The remaining members of the committee will be questioned as to whether or not they will be available to review the incoming applications. Research needs to be completed as to the requirements for this committee. A discussion was tabled until research could be completed to determine the necessity of this committee.

The INOVA representatives have agreed to evaluate the need for a six foot fence. They will come back to the representatives of the Association with a decision. Fair Oaks Glen will have the final approval on the design. Two rows of trees will be placed. The next Fairfax County Council meeting has been scheduled for February 6, 2002..

Madison Homes have replaced all of the broken fence boards, however, some of the boards remaining are warped. The county representatives indicated that while Madison Homes may have all of their work completed, the county boning would not be completed until 2003. Steve requested that Management follow up on the reimbursement from Madison Homes on the Landscape cost reimbursements.

Steve reported that the straw placed in the turf areas was placed by Green Enterprises as they had overseeded the storm water management area. This area will also be aerated in the spring.

A discussion was held regarding the frequency of the newsletter and the frustration of securing articles. Options were discussed for sending fliers when necessary or publishing the newsletter twice a year. Craig made a motion to publish the newsletter twice a year, once in the spring after the annual meeting, and the second in September. Steve seconded the motion and it was unanimously approved

Management provided proposals for snow removal services. The most competitive bid came in at $35.00 per hour to complete snow removal for the sidewalks from Teresa’s house to the line of trees. Steve made a motion to have Pete Hart provide snow removal services for the sidewalks at a rate of $35.00 per hour. Teresa seconded the motion and it was unanimously approved.

It was noted that the community sign lights have been installed and they look great. The bushes need to be trimmed so as to provide improved lighting for the sign. Steve volunteered to trim the bushes. A proposal for the second monument has been requested.

The next regularly scheduled meeting will be held on April 9, 2002.

With no other business to conduct, Colin made a motion to adjourn at 8:38 p.m. Teresa seconded the motion and it was unanimously approved.