A discussion was held regarding the approval of the minutes. Because they are published on the web, it was decided that the minutes would be made available to each board member for review within one week of the meeting. Each Board member will review the minutes and provide updates or corrections to Steve. Steve will forward all changes and the revised minutes will be sent via email to Steve for inclusion on the web page.

Financial Review

Julie reviewed the financial statement for the month ending June 30, 2001. She indicated that copies of the landscape invoices will be sent to Madison Homes for reimbursement.

Steve discussed the possibility of reducing the association dues. Matt recommended that we take a look at lowering the dues after the reserve, lighting information has been compiled. Snow removal was also discussed. Julie noted that the streets within Fair Oaks Glen were to be dedicated to the State and the Association has the option of providing snow removal as the County may not be as responsive on snow removal as the community would like to see. Craig moved to contract for snow removal services for this season to determine the service and cost for a season. Steve seconded the motion and it was unanimously approved. Snow removal proposals will be secured, and a letter will be sent to all owners that live on the pipe stems with who to contact for snow removal services.

Colin noted that the Committee had not met since the guidelines were approved. The committee has been discussing scheduling a date for a community wide inspection. The committee needs to discuss modifications that have been made to homes where approval is not on file. A brief discussion was held regarding modifications. Julie recommended that modifications that conform with the guidelines where approval has not been granted, could be noted with a memorandum to the file as being approved. However, this should be a one time effort with all future modifications being approved prior to installation.

Steve sent a note to Madison Homes that he had been on vacation. Prior to his vacation, a representative of Madison Homes had called every week. Two weeks ago they replaced the sidewalk. The storm water management area won’t be completed until the fall as that is the appropriate time of the year to plant grass. It was noted that the area still floods. The storm water management system was flushed, then seeded and straw were placed. It is possible that the straw has blocked the system. Steve will contact Madison Homes.

Steve indicated that he gave instructions to Green Enterprises, the landscape company that they cannot mow the basin when the storm water management area is wet. On the slope they were given instructions that they cannot use a mower on an angle greater than 45 degrees, rather, they need to use a string trimmer. They are to cut when it is dry. Currently the grass is approaching one foot in height. Steve requested that they stay off the basin area until the grass is mature. He will send a note to Mark Green requesting that it be mowed.

It was noted that Teresa had additional names for the roster.

Colin made a motion to allow the web page to be listed with any search engine, and in all Yellow Pages. Steve seconded the motion and it was unanimously approved.

Craig reported that he has researched different options for entrance feature lighting. He noted that the solar lights would cost approximately $2,500 - $2,600. He has contacted several electricians requesting estimates, however they have not returned his calls. He will continue to research all options for entrance feature lighting. A discussion was held at the possibility of only illuminating the entrance feature adjacent to Matt’s house.