Board
Meetings Minutes
Tuesday, May
1, 2001
In
Attendance:
Anthony
Baumgartner
Matt
Flanigan
Craig
Honour
Colin
Klett
Teresa
Nagle
Steve
Wheeler
Julie
Thompson, Dominion Management Company
The
meeting was called to order at 7:38 p.m., by Julie Thompson, of Dominion
Management Company.
Election of Officers
The following Board members were nominated for the following positions: Steve, President, Craig Vice
President, Secretary Teresa, Treasurer, Matt, and Colin for member at large. All nominations were
seconded, and the vote unanimous.
Approval
of Meeting minutes
The meeting minutes for the May 1, 2001, meeting were reviewed. Colin made a motion to approve the
minutes. Steve seconded the motion and it was unanimously approved.
Old
Business
Architectural
Control Committee
Colin reported that the document had been updated with formatting changes. He reported
that section 4.1 relative to satellite dish location was too restrictive and noted that the
application process was in place only as a notification requirement. The location that was
preferred by the committee is the least inconspicious location. Steve made a motion to
approve this document. Craig seconded the motion and it was unanimously approved.
This document will be sent via mail, be placed on the web site and the enforcement will
begin.
Bond
Release Work
Colin and Steve met with Madison Homes in April. It was noted that the anticipated
completion date for remaining issues is May 15, 2001. The items remaining are final
pave of the pipestems, tree replacement, completion of the storm water management
system. Madison had to seal the cracks prior to grading the storm water management
area, which is now dry. Last week Madison had two pavers, at the property, completing
work to allow for the final pave. They indicated that notifications of when the final pave
will be completed will be provided to advise homeowners of the need to stay off of the
pavement while it cures. Colin indicated that while Madison is behind schedule, they
anticipate that by the end of the week, they will be up to date. Steve is to contact
Madison Homes to ensure timely completion.
Roster
Update Campaign
Steve recommended that the Secretary seek completion by assigning a board member to
each member within the community that has not responded.
Web
Page Information
It was reported that to date, 326 “hits” have been recorded on the community web site.
Colin provided a full accounting of the costs associated with the website, indicating that
the remaining $73.01 will be returned.
Entrance
Feature Lighting
Tony provided a brief history of the entrance feature lighting. Craig volunteered to
follow through with this project.
INOVA
Update
The newsletter was discussed. Steve volunteered to prepare a statement from the
President of the Association. Colin will author an article regarding the status of the
Architectural Committee.
Summer Social
The summer social will be held on June 9, 2001. Juanita will update the flier, from last
year, and forward to each homeowner.
Community Contacts
Colin provided information on signage for the community. A brief discussion was held
regarding the type and size of signage needed for the community. Steve made a motion
to have Colin provide information to purchase a larger “No Outlet” sign and two
children at play signs to Julie to order. Teresa seconded the motion and it was
unanimously approved. Steve requested that the signs be delivered to him for installation.
The next regularly scheduled meeting will be held on June 12, 2001, provided that
there are items for the agenda.
With no other business to conduct, Colin made a motion to adjourn at 9:03. Craig
seconded the motion and it was unanimously approved.
