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      | Board Meetings Minutes
In Attendance: Anthony Baumgartner Colin Klett Teresa Nagle Steve Wheeler Milagros V. Nguyen, Homeowner Julie Thompson, Dominion Management Company The meeting was called to order at 7:40 p.m., by Julie Thompson, of Dominion Management Company.
Approval of Meeting minutes
The meeting minutes for the January 9, 2001, meeting were provided. Upon review of the minutes, Colin made a motion to approve the minutes. Steve seconded the motion and it was unanimously approved. These minutes will be forwarded to Milagros for inclusion on the web site.
Old Business
Architectural Control Committee
Colin reported that the Committee had four documents from other communities along with the governing documents for the Association. The committee split into four groups to work on their assigned portions. The document came together last week and was presented to the Board. Colin recommended that the Board review the document and provide their input to Colin within one week. He further recommended that this document be mailed to all residents one week prior to the annual meeting with a letter indicating that this document will be discussed at the annual meeting and time will be provided for input from members of the community. The Board will approve the final document prior to the annual meeting.
Bond Release Work
A copy of the list of items remaining to be completed, by Madison Homes, was requested of the County. To date, no response has been received. Correspondence has been passed back and forth from members of the Board and the County. It was noted that there was some work completed in the common area, which appeared to be corrections to the drainage facility.
Julie indicated that she spoke with the Association’s attorney, Pia Trigiani, with Mays and Valentine. Pia is willing to compose a letter to Madison Homes, however, she felt that it would be a waste of the Association’s funds as there is no enforcement by the County until such time as the bond term expires. Prior to that time, the County will not force the developer to complete the project.
Roster Update Campaign
It was noted that many of the email addresses appear to be missing from the roster. Steve recommended that each board member contact the homeowners as assigned in the past and follow up on email addresses.
Web Page Information
Milagros provided a demonstration of the community’s web page. She indicated that the page was not “on-line” as of yet. A discussion of the publication of the directory information with the use of a pass work protection was held. Milagros will provide the Board with additional information on this issue. Steve made a motion to put the web page on line. Tony seconded the motion and it was unanimously approved. Colin noted that Milagros has done a great job with the web page. All Board members thanked Milagros for her efforts with this project.
Entrance Feature Lighting
Tony provided that Steve found a contact for solar outdoor lighting in Florida. This information has been circulated by Steve for the Board’s review. The proposed system automatically runs itself and could be installed by members of the homeowners association. The cost for an eight hour system would be $1,300 each and would provide white light. Tony indicated that with all of the fixtures, poles, etc., the total cost for the project would be approximately $3,000. This would bring value to the community inasmuch as it would illuminate the entrance features at night. The disadvantages, however, would be that the adjacent homeowners would have the collectors in their front yard. Tony requested that the Board consider this project. Steve indicated that we need to further investigate the possibility of running an electrical source from the neighboring homes and pay the homeowners for the monthly cost of the electricity. Colin moved to investigate tying into the adjacent homeowners electricity. Steve seconded the motion and it was unanimously approved. Julie will secure a proposal from Sean Electric, the original company that provided a bid. No Outlet Sign
Colin reported that he spoke to the County regarding the “No Outlet” sign. The County representative indicated that the sign that was installed was standard County issue and it would no be changed. A brief discussion was held regarding the size and the inability to see the sign.
Julie indicated that since this sign could hardly be seen, a larger sign could be purchased and installed in place of the smaller sign as provided by the County. Julie will provide pricing to the Board.
INOVA Meeting
Tony provided a brief discussion on the meeting and the information provided. He indicated that he had sent out thank you notes to the presenters.
New Business
Board Attendance
It was noted that Patty has not been able to attend the last few meetings. Julie indicated that she is expecting and may not be feeling well. At the November meeting, her children became ill, therefore, she was unable to attend. Colin suggested that if Patty would decide that she would like to resign, because of her current situation, prior to the annual meeting would be the best time. Tony and Julie will discuss this with Patty.
Accolades were provided to Teresa for a job well done on the community newsletter. She will forward a copy of the newsletter to Milagros for inclusion on the web site.
With no other business to conduct, Colin made a motion to adjourn at 8:40. Steve seconded the motion and it was unanimously approved. The meeting was adjourned at 8:40 p.m. |