Board Meetings Minutes           

Tuesday, October 10, 2000

In Attendance:

Anthony Baumgartner

Colin Klett

Patricia Mills

Teresa Nagle

Steve Wheeler

Anthony Baumgartner called the meeting to order at 7:35 p.m.

The meeting minutes for September 12, 2000 were not provided by Dominion Management Company. The management report was reviewed and a correction was made to the item pertaining to the basketball hoop violation. Steve noted that the board had already voted to send a hearing notice to the owner.

Dominion Management provided no financial report.

Landscape Maintenance Contract

Steve reported that a meeting between him and several contractors would take place on October 20th, at which time he would obtain bids for the lawn/ common area maintenance. Steve requested that the management company provide a listing of the contractors and the invite letter.

^{No Outlet Sign}

^{Colin reported that we had not yet addressed the issue of the "no outlet" sign requested by one of the neighbors. He volunteered to call the county on this subject. Tony questioned whether the neighborhood could put the sign up themselves. Steve suggested that if a sign is installed, that the sign be installed away from the front of any homes.}

^{Bond Release Work}

^{The board agreed that we need to be provided with the date for the completion of the bond release work from Julie. The board would also like to know if Madison Homes has been billed for the lawn contract.}

 ^{Neighborhood Roster}

^{Steve reported that he is working on updating the roster. Twenty or so additional houses need to be updated because e-mail addresses were inadequate.}

^{Neighborhood Party}

^{Steve suggested that the neighborhood party be postponed until the spring and suggested that money should be put in the budget for this event. The members of the board concurred.}

^{New Business}

^{Tony brought to the board's attention, the problem of owners not cleaning up after their dogs. Some areas in the neighborhood, most notably the area near the bus stop are particularly bad. There was discussion among the board members as to how to best deal with this issue. It was decided that a note be placed in the newsletter for now. T.M. agreed to contact Julie about this matter. Also the issue of trash along the Rugby Road fence was addressed. Steve suggested that we ask the current lawn maintenance contractor to take care of it, and volunteered to speak with them about this matter.}

 ^Spotlights

^{Tony reported that the owners of lot #1 would not mind if we put spotlights at the entrance on Valley Oaks in front of their home as long as they are placed so as not to shine in their home. We need to find out if Julie contacted the electricians about this project. T.M. asked about the possibility of decorating the entrance signs for Christmas. The board would be interested in this, but would need to find out if we could plug any lights into homeowner's outlets. T.M. suggested just garland for now. It was also discussed that we would need a volunteer to decorate.}

^{County Information}

^{Tony requested that Julie forward the information from her contact with the county about the issues of standing pond water and the work to be completed by Madison Homes. The board would like to obtain the phone number from Julie for the contact at the Board of Health so that it can be provided to FOG Homeowners.}

^{Architectural Control Committee}

^{The committee was meeting tonight also. They are in the process of establishing additional standards for the FOG community.}

^Newsletter

^{T.M. volunteered to take over the job of putting together a quarterly newsletter beginning with the January edition.}

^{Next Meeting}

^{Colin volunteered to have the next meeting at his home at 3709 Valley Oaks Drive, on November 14, 2000.}

^{Meeting Adjourment}

^{With no further business to conduct, the meeting was adjourned at 8:25 p.m.}